# Add and manage suppliers

> Add the people you buy from, see what you owe each one, record payments to them and put an old balance on their ledger.

Suppliers are the people and companies you buy goods from. Each supplier in Tukri has a ledger: buying on credit raises what you owe them, and paying them lowers it. In the supplier list, anyone you owe money to has a red badge showing how much.

## Before you begin

- Seeing suppliers, adding or editing them, and paying them are three separate permissions. The **Owner**, **Admin** and **Staff** roles have all three. The owner can take them away from a role in **Settings** › **Roles**.
- To record a payment you need at least one active money account, such as cash.

## Add a supplier

1. Open the supplier list and start a new supplier.

**On a computer:**
Open **Suppliers** in the menu on the left and click **Add supplier** at the top right.

**On a phone or tablet:**
Open **Suppliers** from **Menu**, then tap the round button at the bottom (a person with a +).
   ![The supplier list: names, phone numbers, a red badge for anyone you owe, and the round add supplier button at the bottom](https://tukri.bd/help-center/en/suppliers/suppliers-phone.webp)

2. Enter the **Name** and **Phone**; both are required. The **Address** is up to you.
3. If you already owed this supplier money before you started using Tukri, enter it in **Opening payable (৳)**. Otherwise leave it empty.
   ![Add supplier: the name Sohag Traders, a phone number, an address and an opening payable of 5000, with the Save button](https://tukri.bd/help-center/en/suppliers/add-phone.webp)
4. Tap **Save**. Tukri shows "Supplier added." and the supplier appears in the list.

You can also add a supplier from the purchase form while recording goods: see [Record a purchase and receive stock](https://tukri.bd/help/record-a-purchase).

## See what you owe

1. In **Suppliers**, tap the supplier, then tap **View ledger**. You can type a name or phone number in the search box at the top to find them.
   ![The options for a supplier: View ledger, Edit and Delete supplier](https://tukri.bd/help-center/en/suppliers/actions-phone.webp)
2. The red box at the top shows **You owe**: what you still have to pay this supplier. If you have paid more than you owe, a green **Advance balance** shows instead.
3. Below it is every entry with its date and the balance after it: **Purchase on credit**, **Payable added**, **Payment made** and **Adjustment**.
   ![The ledger of মদিনা ডিস্ট্রিবিউশন: 2,020 taka owed, a purchase on credit, the purchase price history, and the Add entry and Pay supplier buttons](https://tukri.bd/help-center/en/suppliers/ledger-phone.webp)

Under the ledger, **Purchase price history** lists what you recently paid this supplier for each product. The phone button at the top right calls the supplier.

## Pay a supplier

1. Open the supplier's ledger and tap **Pay supplier** at the bottom.
2. Type the amount on the keypad (whole taka), then choose under **Account** which account the money came from.
3. Add a **Note** if useful, such as their invoice number. Leave the **Date** empty for today, or pick yesterday.
   ![Pay supplier: 2,000 taka entered, the Cash account chosen, a note about the invoice, and the Record payment button](https://tukri.bd/help-center/en/suppliers/pay-phone.webp)
4. Tap **Record payment**. Tukri shows "Payment recorded — the ledger and money records have been updated."
   ![The ledger after paying: a green Payment made entry, and what you owe down to 20 taka](https://tukri.bd/help-center/en/suppliers/paid-phone.webp)

The money leaves the account you chose and what you owe goes down by the same amount. Paying more than you owe is allowed: the extra shows as an advance, and your next purchase on credit from them is set against it.

## Add an old debt or correct the balance

If you remember an old debt after adding the supplier, or the ledger does not match the supplier's own account:

1. On the supplier's ledger, tap **Add entry**.
2. Choose one of the three at the top: **Opening payable** (a debt from before), **Add due** (a correction that raises what you owe) or **Reduce** (a correction that lowers it).
   ![Add entry: the three choices Opening payable, Add due and Reduce](https://tukri.bd/help-center/en/suppliers/entry-phone.webp)
3. Type the amount, add a note if useful, and tap **Save entry**.

These entries move no money in any account; they only correct the ledger. When you actually pay the supplier, use **Pay supplier**, not this.

## Edit or delete a supplier

- To change a name, phone number or address, tap the supplier in the list and choose **Edit**. The opening payable is only offered when adding; to add an old debt later, use **Add entry** above.
- To delete, tap the supplier and choose **Delete supplier**. Nothing is deleted yet: Tukri asks "Delete this supplier?", and only tapping **Delete supplier** there deletes them.

> **Important:**
>
> A deleted supplier cannot be brought back. And a supplier you have traded with (bought from, paid, added a ledger entry for, or sent a purchase order) cannot be deleted at all, even when you owe them nothing.

## If something goes wrong

**Record payment is greyed out.** Enter an amount and choose an account. If no account is listed, add or switch on a money account first.

**"Pick today or yesterday: an earlier date cannot be recorded here."** You picked a day before yesterday. Pick today or yesterday, or leave the date empty and write the real date in the note.

**The supplier cannot be deleted.** If you see "This supplier has purchase or payment history, so they cannot be deleted. Their purchases and payments stay in your records.", you have traded with them. They stay in your list with all their records.

**I want to edit or delete a ledger entry.** Ledger entries cannot be changed or deleted. Correct a mistake with **Add entry**, using **Add due** or **Reduce**.

**The buttons are there but saving is refused.** Adding, editing or deleting suppliers and paying them are separate permissions. Ask the owner to give your role the one you are missing.

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- Source: https://tukri.bd/help/suppliers
- Language: English
- In বাংলা: https://tukri.bd/bn/help/suppliers
- Last reviewed: 2026-10-22
- Site index for language models: https://tukri.bd/llms.txt