# Record shop expenses

> Write down rent, electricity, salaries and other costs with a category and the account they came from. The account goes down and profit and loss counts it.

Record what it costs to run the shop, such as rent, the electricity bill, salaries or van hire, in **Expenses**. Each expense has a category and is paid from one money account: saving it lowers that account's balance, and profit and loss counts it as an expense.

## Before you begin

- The **Owner** and **Admin** roles can see and record expenses. The **Staff** role cannot.
- The account you pay from (cash, bank or bKash) needs at least that much balance. To add an account or put money in, see [Cash, bank and bKash accounts](https://tukri.bd/help/money-accounts).

## Record an expense

1. Open **Expenses** and start a new expense.

**On a computer:**
In the menu on the left, open **Expenses** under **Money**, then click **Add expense** at the top right.
   ![The top of the Expenses page with the Categories and Add expense buttons](https://tukri.bd/help-center/en/record-expenses/expenses-header-computer.webp)

**On a phone or tablet:**
Open **Expenses** from **Menu** (the three-line button) in the bar at the bottom, then tap the round + button at the bottom.
   ![Expenses on a phone: spent this month, the breakdown by category and the list, with the round + button at the bottom](https://tukri.bd/help-center/en/record-expenses/expenses-phone.webp)

2. Choose the **Category**. Every shop starts with five: Rent, Electricity, Salary, Transport and Others. For a new one, tap the + button beside it.
3. Type the **Amount**.
4. Under **Paid from**, choose the account the money came out of. Its balance shows below.
5. The **Date** starts at today. For an expense on an earlier day, pick that date; a future date cannot be chosen.
6. If you like, add a **Note**, such as "October electricity bill", and a photo of the **Receipt** (up to 2 MB).
   ![Add expense: Electricity, 1200, paid from Cash with its balance, the date, a note and the receipt](https://tukri.bd/help-center/en/record-expenses/expense-form-phone.webp)
7. Tap **Save**.

## What happens next

Tukri shows "Expense recorded — the account balance has been updated." and the expense appears at the top of the list.

![The new expense at the top of the list: Electricity, 1,200 taka from Cash, and the confirmation](https://tukri.bd/help-center/en/record-expenses/expense-saved-phone.webp)

- The account you chose goes down by that much. In **Money Movement** it shows as **Expense**.
- Profit and loss counts it as an expense on its date: [The profit and loss report](https://tukri.bd/help/profit-and-loss-report).
- **Spent this month** and **By category** at the top update. To see another month, use the arrows beside the month's name; the forward arrow stops at the current month.

## Fix or delete an expense

Tap the expense in the list to open **Edit expense**.

- Change the category, date, note or receipt photo and tap **Save**. A new photo replaces the old one.
- The amount and the account cannot change: "Amount and account can't be changed. Delete and re-add to change them."
  ![Edit expense: the delete button at the top, the category, and the amount and account that cannot change](https://tukri.bd/help-center/en/record-expenses/expense-edit-phone.webp)
- To delete it, tap the bin at the top. When it asks **Delete this expense?**, tap **Delete expense**, or **Cancel** to keep it.
  ![Delete this expense? with the Delete expense and Cancel buttons](https://tukri.bd/help-center/en/record-expenses/expense-delete-phone.webp)

Tukri shows "Expense deleted — the account balance has been restored." The money goes back into the same account: **Money Movement** gets an **Adjustment** row dated the day you deleted it, and the original expense row stays. The expense leaves the list and the month's total.

## Expense categories

Tap **Categories** on the Expenses page to open **Manage categories**.

- To add one, type the **Category name** at the bottom, and a **Name (Bengali)** if you like, then tap **Add category**.
- Rename one with the pencil, delete one with the bin. It asks **Delete this category?** first; **Delete category** deletes it.
- A category that any expense was ever recorded under (even a deleted one) cannot be deleted; rename it instead.

![Manage categories: Electricity, Others, Rent, Salary and Transport, each with a pencil and a bin, and the add category form below](https://tukri.bd/help-center/en/record-expenses/categories-phone.webp)

## If something goes wrong

**It says "The account does not have enough balance for this amount."** An expense cannot take an account below zero. Choose another account, or first record money put into it: [Cash, bank and bKash accounts](https://tukri.bd/help/money-accounts).

**I recorded the wrong amount or account.** Delete the expense and record it again. Deleting puts the money back where it came from.

**Expenses is not in my menu, or the form will not open.** Your role does not have **See expenses** or **Record expenses**. Ask the shop's owner.

**It says "The expense date cannot be in the future."** Choose today or an earlier day.

**An account is missing from Paid from.** Inactive accounts are not offered for expenses.

**An expense has no delete button.** When a courier payout is recorded in the Delivery Hub, the courier's fees are written as an expense by themselves. That one cannot be deleted, and its category and date stay as they are; you can still change its note and receipt.

**Does the rent get recorded every month by itself?** No, record each expense when you pay it. Damaged goods are not an expense either; record them with [Adjust stock](https://tukri.bd/help/stock-adjustment).

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- Source: https://tukri.bd/help/record-expenses
- Language: English
- In বাংলা: https://tukri.bd/bn/help/record-expenses
- Last reviewed: 2026-10-22
- Site index for language models: https://tukri.bd/llms.txt